These days, we often take backup services for granted and assume that we can recover our data without any issues. However, this is not always the case. There's actually a lot that goes into getting backups just right. Have you ever thought about the time when your emails, documents, or photos were lost for some reason?
The truth is, while most technology does its best to back up your data, it's not always sufficient. Unless you have specifically planned for data loss, you might not get it all back, or it could take a long time to recover. Either way, you don't want to lose your files due to an improperly set-up backup approach.
Here are some important things to consider when thinking about backup solutions:
Best Practices for Backing Up Your Files
- Automate It: The best backup is the one you don't have to think about. Schedule automated backups to run daily or weekly.
- Layer Your Backups: Use multiple services or devices for an extra layer of security. Relying on just one could lead to disaster.
- Know Your Data: Not all data is created equal. Identify what's crucial and ensure it's on the priority list for frequent backups.
- Test and Verify: Periodically perform a test to restore files from your backup. This confirms that your backup system is functioning correctly.
- Stay Updated: Backup software isn't set-and-forget. Keep your backup solutions updated for the best security and features.
If that sounds like a lot of work, don't worry. We understand. That's why we offer ready-to-use solutions that can simplify the process for you. Below are some ways we can help ensure your backups are prepared and work as you need them to:
Our Cova Backup System
If backup systems were interesting, this one would be very interesting.
Not only can this system protect against ransomware attacks by storing data out of reach of the attack, but it is super-efficient, resulting in less overall space being needed. So you pay less to keep your data safe.
It integrates perfectly with your Microsoft 365 to extend your backups up to 7 years while also connecting to your local NAS or servers to make data recovery even faster for server and PC backups.
It's completely independent of other software and ensures data is kept in Australia, helping you comply with data retention policy requirements.
This system makes backup recovery seamless, invisible, and reliable—the three key things when dealing with backup.
Dropbox for Business
The name Dropbox is synonymous with file sharing and backup solutions. Its simplicity and worldwide exposure mean most people have experience with it. So both your team and clients can work with it pretty easily.
Not to be confused with Dropbox Free or Dropbox for personal use, Dropbox for Business has a powerful backup feature, awesome file-sharing capabilities, and a huge amount of extra features ready for you to explore. From document signature requests to its own wiki system, Dropbox for Business has features you haven’t even thought about.
It works amazingly well with Microsoft and most likely with many of your other software as well.
Microsoft 365
Microsoft 365 (also known as Office 365) is a must for any business. As the go-to software for word processing and emails, it has evolved over the years to include a huge range of apps and features.
OneDrive offers more than just space to store your documents; it's your personal vault in the cloud. With features like Files On-Demand, you can access your files without using up disk space on your computer.
For larger teams or more complex data storage needs, SharePoint comes into play. It's not just a place to store data; it's a collaborative workspace that integrates with Microsoft Teams and other 365 apps. The real gem in SharePoint for backups is its versioning features, allowing you to roll back to previous versions of files.
Both OneDrive and SharePoint offer advanced security features, including multi-factor authentication and data encryption, making them excellent backup options that seamlessly fit into your existing Microsoft ecosystem.
In a Nutshell
Why risk heartbreak and headaches when you can simply back up? It's your data and your life—protect it as you would anything else precious to you.
Call us today to discuss the backup options for your business.
